How to Get Profile Photos into Headcount

The following is a quick guide on how to get employee photos into headcount.

Public URL's

For publicly accessible photos, like from LinkedIn, you can copy-paste the URL of the photo into the import spreadsheet in the Contacts > Photo URL column.

Private URL's

For privately and secure photos inside of headcount, use the following steps.

One can usually get an export of these from an HR or Badge Access system.

Step 1 — Prepare your photos

• Format: JPG or PNG only
• Minimum size: 256×256 pixels
• Max file size: 5 MB per photo

Step 2 — Name each file Use one of the following naming conventions:

• Full name: Match the value in the FullName column of your import spreadsheet. Example: Jane Smith.jpg
• Employee ID: Match the value in the Identifier column of your import spreadsheet. Example: EMP001.jpg

  • If the Identifier column is currently blank, populate it with the employee ID's. This will enable the system to match the photo to the person with the matching ID.

Step 3 — Email your photos Attach all photos and send to image-import@headcount.io

 

Tip: Use a square, well-lit headshot for best results.